Regulatory documents and forms

Rules of procedure concerning the establishment and discontinuation of subjects in third cycle education – in Swedish only (PDF, 209 kB, opens in a new tab)

General syllabi

Acceptable study conditions

Acceptable study conditions (PDF, 269 kB, opens in a new tab)

Forms and templates for opening a doctoral position with other funding than doctoral employment (for the departments)

• Industry-employed doctoral student agreement (Word, 58 kB, opens in a new tab)
• Admission to third-cycle education financed by scholarship – Conditions and management rules (PDF, 229 kB, opens in a new tab)
• Certificate for admission of PhD student with scholarship – in Swedish only (Word, 110 kB, opens in a new tab)
• Agreement regarding conditions for scholarship holder (PDF, 75 kB, opens in a new tab)
• Certificate concerning conditions posed by the PhD-scholarship provider (PDF, 173 kB, opens in a new tab)

Template for double degree agreements (for the departments)

Contact Aleksandra Popovic, aleksandra [dot] popovic [at] science [dot] lu [dot] se, for more information about the template for double degree agreements.

Guidelines for advertisement, selection and admission to PhD studies (PDF, 330 kB, opens in a new tab)

Form for admitting and registering doctoral students in Ladok (done by the departments)

You can either fill in the form below or enter the data directly in Ladok.

Form for admission to postgraduate studies (PDF, 83 kB, opens in a new tab)

• Instruction manual for the system for Individual study plans (PDF, 477 kB, opens in a new tab)
• Basis for discussion in the introduction of newly admitted doctoral students (PDF, 98 kB, opens in a new tab)
• Guide for annual evaluation of the doctoral student's supervision and work situation (PDF, 16 kB, opens in a new tab)

Form for credit transfer from second cycle courses – in Swedish only (PDF, 91 kB, opens in a new tab)

Minimum standard supervision

Minimum standard for supervision (PDF, 290 kB, opens in a new tab)

Prevent and manage conflicts between doctoral students and supervisors

• Action plan for the prevention of conflicts between doctoral students and supervisors (PDF, 601 kB, opens in a new tab)
• Guidelines for managing conflicts between doctoral students and supervisors (PDF, 239 kB, opens in a new tab)

Form and procedure for a change of supervisor

• Procedure for change of supervisor (PDF, 495 kB, opens in a new tab)
• Form for change of supervisor (PDF, 237 kB, opens in a new tab)

Establishment of new third cycle courses (for the departments)

Read about the rules for establishment of new third cycle courses and download course syllabus templates

Forms for doctoral students who are admitted at other universities

Special permission to participate in PhD courses (PDF, 88 kB, opens in a new tab)

• Decision regarding intervals of salary raise (PDF, 238 kB, opens in a new tab)
• Salary and benefits on the Lund University Staff Pages
• Insurance on the Lund University Staff Pages
• Staff forms and templates on the Lund University Staff Pages

• Rules regarding extension of programme length and employment as a doctoral student due to student union activities (PDF, 153 kB, opens in a new tab)
• Prolongation for departmental duties (PDF, 232 kB, opens in a new tab)
• Extension of doctoral students' study time due to the coronavirus pandemic (PDF, 332 kB, opens in a new tab)

Form for doctoral students

Form for prolongation for student union activities – in Swedish only (PDF, 383 kB, opens in a new tab)

Form for the departments

Form for requesting cost coverage for extension of doctoral student employment due to student union activities – in Swedish only (PDF, 186 kB, opens in new tab)

Form for non-completion of doctoral studies (PDF, 140 kB, opens in a new tab)

• Regulations on licentiate degrees (PDF, 283 kB, opens in a new tab)
• Decision regarding remuneration for external opponent (PDF, 278 kB, opens in a new tab)
• Form: Application for licentiate seminar (Word, 115 kB, opens in a new tab)
• Template for decision on licentiate thesis – in Swedish only (Word, 123 kB, opens in a new tab)

• Advice and instructions for doctoral students and departments in connection with the public defence of theses (PDF, 283 kB, opens in a new tab)
• Management regulations for the public defence of doctoral theses (PDF, 190 kB, opens in a new tab)
• Information regarding the assignment as a member of an examining committee or external reviewer at the Faculty of Science (PDF, 266 kB, opens in a new tab)
• Template for examining committee minutes – in Swedish only (PDF, 81 kB, opens in a new tab)

Application form for degree certificate, Licentiate and Doctoral – for students who do not have a student account or are applying in accordance with the 1993 degree regulations (PDF 100 kB, opens in a new tab)