The faculty’s management of the coronavirus/Covid-19
The Faculty of Science complies with Lund University’s decisions and measures concerning the pandemic. Below, you can find information about faculty-wide procedures and measures resulting from the University’s decisions. The information on this page is updated regularly.
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- We are back on campus as of 1 November
- Rules for thesis defences
- Extension of doctoral students' study time
As of 1 November, the University returns to being an organisation without limitations imposed by Covid-19 restrictions. This applies in accordance with the vice-chancellor’s decision on 17 June 2021 and means that, as a starting point, activities are to be conducted on campus. Regarding education for which special reasons apply, the return may be completed by 16 January 2022 at the latest.
The faculty’s dean has decided on rules of conduct due to the Covid-19 pandemic. The decision below applies until 16 January 2022.
Attendance at the thesis defence venue
The following rules apply to attendance in person at a thesis defence venue:
- The author of the thesis and the appointed chair for the public defence of the doctoral thesis are to attend the venue in person.
- Required technical staff can attend in person.
- One supervisor is recommended to attend in person.
- The external reviewer may participate remotely but is recommended to attend in person if permitted under current pandemic rules.
- Members of the examining committee may participate remotely but are recommended to attend in person if permitted under current pandemic rules.
- Deputy members:
- Decisions on appointment of a substitute are to take account of the requirement for at least one examining committee member to be external, i.e. not part of Lund University, for the appointed substitute(s) to follow the entire public defence of the doctoral thesis and for the event to be adaptable accordingly.
- There is no obstacle to appointing several substitutes. In any event, it is appropriate for the departmental representative to arrange an additional one or two people who can be appointed as substitutes (or for another role) at short notice.
- Local substitutes should attend the venue in person in order to easily substitute a regular member who is participating via a link should an emergency arise.
- An audience may attend on condition that the attendance of the required functions above has been assured and within the framework of current pandemic restrictions.
Details on the technical aspects of the thesis defence and the venue layout
- The external reviewer must be able to follow the entire presentation by the author of the thesis and participate throughout the review process.
- Members of the examining committee must be able to follow all statements and take part in the entire public defence of the thesis.
- The appointed substitute or substitutes are to follow the entire thesis defence so as to be able to step in easily as an ordinary member.
- Via internet, the public is to be able to follow presentations that are made in the thesis defence venue and be able to see and hear the author of the thesis, the external reviewer and all examining committee members.
- Via internet, the public is to be able to ask questions and hear all questions put to the author of the thesis.
- At the latest in conjunction with the notification of the date of the defence of a thesis, the department representative is to have informed the faculty office about how the public is to access the thesis defence (link to live stream of the thesis defence as well as information on how to ask questions). This procedure is to ensure that information is included in the announcement of the thesis defence in Lund University's calendar (handled by the faculty office).
- The chair of the thesis defence must be available for direct telephone contact to manage any technical problems that may arise.
- If the technology fails and the above-mentioned requirements cannot be met, the thesis defence must be repeated or postponed.
Change in decision regarding time, location and other details for thesis defence
- If any part of the vice-dean’s decision needs to be changed, or if the thesis defence needs to be cancelled, a department representative can request that the vice-dean make a new decision.
- Decisions on replacements can generally be taken at short notice (within a few days).
- If an examining committee member is to be replaced, it is often appropriate for the substitute to step in as an ordinary member and for a new substitute to be appointed.
- If an external reviewer is to be replaced, it is often appropriate for one of the examining committee members to step in as an external reviewer, for the substitute to step in as an ordinary member and for a new substitute to be appointed.
General information on streaming and participation via a link
The department is responsible for organising a link. The faculty has no resources or facilities set aside for this purpose. LU Conferences can arrange a total solution for a thesis defence in Zoom. The public are to be able to ask questions, but this can be either oral (via a link) or in writing (via email or chat), depending on the choice of technical solution.
- Conference services – staff.lu.se
- Contact LU Conferences via email bokning [at] service [dot] lu [dot] se
Zoom has been shown to work very well. Participants who are attending via a link are recommended to have a neutral background in the video mode (and not show their office, kitchen, etc. in the background.). The author of the thesis should also be equipped with a suitable background at the venue, or a background image in video display mode.
If you have questions
If you have any questions about the decision, please contact Aleksandra Popovic at the faculty office.
The Faculty of Science, together with the Faculty of Engineering (LTH), has made a clarification of regulations and guidelines for handling the extension of doctoral students' study time at the Faculty of Science due to the coronavirus pandemic/Covid-19.
Lund University's information regarding the pandemic – for staff and Phd students
Read more on the Lund University Staff Pages.